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Wells Park School is a LA funded residential primary school which caters for boys between 5 and 11 years old, who have an educational statement for social, emotional and mental health difficulties. Pupils are referred to the school by the County Council. The school has been transformed by innovative use of IT provided by BitNet Solutions. Their IT systems were developed by close collaboration between Head and senior managers of the school and BitNet director, Ashraf Kala and his team of developers.
The school provides specialist SEN support and so their requirements for IT included both moving from paper based systems to cloud based IT systems and having specific systems that could provide real time information about behaviour incidents, medical information and risk assessments. The school needed to have quick and easy data access that could be shared with parents, Governors and 3rd parties including social services and local police. BitNets provided bespoke support through a modular IT system called e-DART (Educational Data Analysis and Reporting Tool) which allows the school to take a much more strategic overview of the pupils’ behaviour. The IT systems of both teaching and administration have been successfully integrated to give a uniform whole school approach.
“Pulling all the pieces of information together has allowed us to successfully identify patterns of behaviour, for example difficulties on Monday and Friday morning, and take more immediate and effective action with pupils” says Carol Mitchell, Strategic Director at Wells Park School. E-DART works in real time to provide teachers and support staff with precise and immediate information about individuals but over time has allowed the school to stop firefighting and, by analysing the data, identify and understand potential ‘hotspots’ and change the way the school operates. Previously it was an extremely time-consuming process to collate and analyse data from several sources and often collated on paper based systems.
Ashraf Kala, Director at BitNet Solutions, which developed the software commented “The beauty of e-Dart is that it’s a modular system which makes it affordable yet can easily be set up to provide a bespoke IT solution for an individual school. SEN schools share particular challenges, in that the amount of sensitive data they hold is greater than for mainstream schools, but this system is also ideal for schools with pupils across the SEN spectrum. Because we set up Wells Park School using Microsoft Office 365 and cloud data storage it also has the advantage of being straightforward for the school to meet the new GDPR compliance regulations about data protection and privacy.”
Monitoring pupils’ progress is now very much simpler and easier at the school. For example, numeracy and literacy data collected in school can be merged with external Durham University provided statistics to give a concise, anonymised account about each pupil to Governors meetings. Data about particular pupils can be accessed easily for sharing with external support agencies including the police and social services. Carol Mitchell reports “Our new E-Dart system provides detailed evidence for external bodies such as Exclusion Panels, so we never get questioned about our supporting data”.
BitNets staff have all worked in schools as IT managers themselves, so really understand the environment they work in. “We loved working with BitNets because we had access to a very knowledgeable, talented and experienced team but they were happy to work alongside our staff at the right pace for us and our school development” commented Carol. If you’d like a confidential chat with BitNet please email Ashraf Kala Ashraf.Kala@bitnets.co.uk or visit their website www.bitnets.co.uk
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